|Village Coordinator Agreement|
AHSGR Village Coordinator (VC) Agreement and Statement of Purpose
To download a VC Agreement Form click HERE
materials written by the original founders of AHSGR, we know that the group of
people who got together in the late 1960s to form what was to later become
AHSGR had as the primary goal to provide a mechanism to share their research
and provide a depository for their research materials and hard work after they
were gone. This goal remains the primary purpose of AHSGR yet today.
the Society grew from a small group, it became important to divide up the work
and provide an organizational structure. The Village Coordinator network
was developed so the more experienced researchers could work together with the
newer researchers for the common good. All of those involved were volunteers
who agreed to donate their time and talent with the thought that the group’s
work would later be shared with AHSGR to be protected and provided to future
generations. This remains the primary goal of the Village Coordinator
The Headquarters and Board of Directors are to provide
resources for Village Coordinator support. Staffing levels and budget
constraints limit the amount of research and records maintenance that
Headquarters can actually perform. In these areas, the contribution of
the Village Coordinator is invaluable.
The Board, with assistance from Headquarters staff, has the
responsibility to maintain several support activities for the Village
Coordinators. Names of the Board members and how to contact them may be found HERE.
o Village Coordinator
Program oversight and support is assigned to the Genealogy Committee.
committee is charged with the responsibility of maintaining an active
Village Coordinator chair or chairs report administratively to the Genealogy
Committee and if not a member of the Board of Directors, are considered to be
non-board members of that committee.
o Appoint a Village
Coordinator Liaison from the Board membership to serve as the primary contact
between the Board and the VC community.
o Establish policies
and procedures for the Village Coordinator program and to keep them current as
o The Archives
Committee’s sole responsibility is the identification and acquisition of
records within the former Russian Republic. They are to share record
availability information with the Village Coordinators during the annual VC
Convention meeting and by using the VC mail list during the period between
o Maintain electronic
databases to support Village Coordinator activities. Including:
of known family information
initially a searchable database for the extensive obituary files and is being
expanded into other areas
database that includes search capabilities for surnames and village data that
can be provided to the Village Coordinators. An annual report will be provided,
if requested, identifying members and their surname interests for a village.
(NOTE: this report may not be possible with the present structure of the
membership database. TBD if it can be done and may not be possible.)
Coordinator mail list
of historical and genealogical interest
charts (Most of the charts in the Library are from the Volga region but the
Society welcomes Surname charts from any and all regions for our heritage.)
o Use the Convention to
support the activities of the Village Coordinators in a number of areas:
annual Village Coordinators Meeting
Night or individual area meetings
or village group displays prepared by the VC
and research materials
to the AHSGR Genealogy Database of known family information
concept of the VC program has grown and has proven to be a significant benefit
to the Society. In order to retain and foster this splendid momentum, new and
existing VC are asked to sign this as a symbol of their commitment to continue
to help the program to the extent they can.
To become a new or continue in the role of an AHSGR Village Coordinator, this form must be printed, signed and mailed to AHSGR, 631 D Street, Lincoln NE 68502. This form supersedes and replaces the prior agreement form village coordinators signed. Failure to sign and return the Statement of Purpose to AHSGR will indicate you do not care to be a Village Coordinator for AHSGR.
Download Agreement HERE